Belsey Bridge - Document Downloads

Downloads for your use

 Final Details Form (127KB) - To return two weeks before conference

 Final Details Form (180KB) - A PDF version of the above

 Travel Directions (458KB) - Road information

Administrative Timetable

Prior to 12 months before the conference:

Future Holding Letters are sent to you, one copy of which should be signed and returned together with a £200 deposit.

12 months or less before the conference:

Contractual booking forms are sent to you, one copy of which should be signed and returned together with a 10% deposit.

6 weeks before the conference:

We send a reminder email asking for an indication of your probable numbers and your preferred bedroom choices. We will then send you the room plans to enable you to allocate bedrooms for your conference delegates. We also send out the 'Final Details Form' that needs returning two weeks before your conference.

2 weeks before the conference:

We require a completed ‘Final Details Form’ to be returned to us. This provides us with:

  • Actual numbers (split into age groups and bedroom types)
  • Part time visitor details
  • Day visitor details
  • Details of which bedrooms cots, extra beds etc are needed
  • Special dietary requirements
  • Audio visual requirements
  • Communion requirements
  • Layout of the conference halls/meeting rooms

It is important that this timetable is adhered to, as this will help to ensure the smooth running of your conference.