CCT Event Manager Tips – Booking Forms

January 2018

 
CCT Event Manager Tips – Booking Forms

Collecting all the information you need to organise a successful conference can be a bit of a headache, so to help make this as easy as possible, we have a number of booking form templates in CCT Event Manager to help get you started.

Not only do you need to collect information from delegates about what days they are coming and payment details, there are other logistical details such as bedroom preferences, dietary requirements, and special requirements, such as needing an accessible bedroom or cot in the room.

By collecting these details at the start when you are organising your event, you can enter them straight into CCT Event Manager to keep track of all this information as your event bookings come in. Then when it comes to sending details to the conference centre, everything is already in one place and will be fed through to the centre to prepare for your arrival, once final details are submitted.

We understand that every event that comes to a CCT venue is different, and you’ll have your own booking process, pricing, and additional information you need to collect, but to get you started you can download a template as a Microsoft Word file from event manager, that you can customise as much as you’d like.

From your dashboard, select the 'Advertise your Event' option, and then the 'Produce Booking Form' option on the next screen.

You then have the option to download three different templates, which will be pre-filled with your event details (if completed) and open in Microsoft Word for you to complete your own details.

Booking Form Templates

'Full time only' – this form assumes that all delegates are coming for the whole event. At a minimum you’ll need to fill in your pricing information.

'Full time and part time' – this form has another column for part time delegates. We suggest you rename full time and part time to be descriptive of how you are allowing part time bookings on your event, and enter pricing information.

'Full time, part time and day visitors' – this form has a third option for delegates who are only attending during the day time and not staying overnight.

All our templates have options for en-suite and non en-suite accommodation. If you have only one type of room allocated to your conference you may want to delete a column or rename it.

To keep track of this information, when you receive a booking form we suggest you enter the details directly into CCT Event Manager. You’ll find space for all the important details from contact details, payment information and other important information like dietary requirements.

If you need any further assistance making use of these or any other features of CCT Event Manager don’t hesitate to contact our team on 0300 111 4444 or email eventmanager@cct.org.uk. We look forward to welcoming you to a CCT venue in the near future.

 
 
 
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Any venue

Any Venue

The Hayes

The Hayes

Swanwick, Alfreton
Derbyshire, DE55 1AU

High Leigh

High Leigh

Lord Street, Hoddesdon
Hertfordshire, EN11 8SG

Belsey Bridge

Belsey Bridge

Ditchingham, Bungay
Suffolk, NR35 2DZ

Residential conference

Residential conference

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Day event

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