5 factors to consider when looking for a conference venue

July 2015

5 factors to consider when looking for a conference venue

Whether you’re organising a small corporate get together or your organisation's annual conference, the venue you choose for your event is incredibly important.

As the backdrop to the conference, the venue will play a big part in the success of the occasion. If you’re currently searching for the perfect venue for your next event, here are five of the most fundamental things to think about before choosing a venue.

1. Cost

Whether a recent start up or a well-known organisation, money is probably going to be one of the deciding factors when it comes to choosing a conference venue. Even though some organisations may appear to be so big that money is no object - their trustees, supporters and employees will still expect money to be spent wisely.

As well as the overall cost of booking the venue, look out for any extras that might be lurking in the small print. Things like car parking fees, Wi-Fi costs, snacks and refreshments can really add to the cost of the event, so make sure you choose a venue with a clear, simple pricing policy if you want to avoid any nasty surprises.

As all of our pricing is clear and concise, you’ll know exactly how much your event is going to cost from the start. You’ll be confident in what you’re getting and for how much, whilst we’re certain that you’ll find it great value for money considering the positive impression you’ll make on delegates.

2. Accommodation

Having accommodation on site will make your conference or meeting run more smoothly and give attendees the chance to rest and relax after a busy day.

The accommodation should be of a high quality in order to reflect your organisation’s standards. Flexible options like family rooms and disabled accessibility is also a big bonus when it comes to booking a venue for a church group.

At our venues, all of the accommodation is of a high standard, ensuring all of your delegates will be comfortable and happy for the duration of the conference.

3. Capacity

Whether you’re expecting 10, 20, 50, 100 or 400 people at your event, finding a venue that caters to your capacity is a must.

Our flexible venues cater to a wide range of events, from small meetings of five to ten to conferences of hundreds. So, we’ll be able to provide the perfect setting for your event whether you’re looking for a cosy and comfortable spot for your church weekend or expanse of space for your organisation's national conference.

4. Location

A venue with a central location and good transport links will help your event to run smoothly and your attendees to arrive and leave the conference easily.

The location you choose will depend on where in the country, or the world, your delegates are coming from, but try to find somewhere that’s easy for the majority of your guests to reach.

Our venues are located at convenient and central locations for the Midlands, South East and London.

5. Food & drink

Helping to give everyone the energy they need to get through the day, food and drink are the fuel that will help to drive your conference. We all know the importance of a good breakfast and the role it plays in our ability to concentrate.

CCT offer a range of flexible catering options, helping you to ensure every single delegate at your event is set up for a day packed with ideas and initiative and the concentration to conquer the challenges facing your organisation.

To find out more about our great range of venues, get in touch with a member of the CCT team today.

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Any venue

Any Venue

The Hayes

The Hayes

Swanwick, Alfreton
Derbyshire, DE55 1AU

High Leigh

High Leigh

Lord Street, Hoddesdon
Hertfordshire, EN11 8SG

Belsey Bridge

Belsey Bridge

Ditchingham, Bungay
Suffolk, NR35 2DZ

Residential conference

Residential conference

Day event

Day event

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If you don’t know what dates you’d like or would like to discuss availability, please contact us on 0300 111 4444 or email info@cct.org.uk

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