As with everything in life, first impressions at a conference matter. The way that delegates are welcomed to a venue will set the tone for the whole weekend and can significantly affect the dispositions of people who have travelled from near and far to be there.
To help your conference start off on the right foot, consider handing out welcome packs to your delegates on arrival.
Reception spaces
Thanks to the versatile nature of our venues, it’s easy to set up a reception space. There, delegates can be welcomed as they arrive for the event.
The layout and make up of these spaces can be tailored to suit your specific needs, with a range of options available.
Signage
To give your conference a truly impressive feel, why not invest in some professional signage or pull up banners to guide your delegates to the door.
Affordable and easy to arrange, some well-placed signs will help to ensure that no one gets lost on arrival and that everyone attending the event gets a good impression of your organisation.
Information packs
Whether you’re holding your event for the first time or you’re a seasoned pro when it comes to conferences, giving your attendees useful, easy to understand information packs is a good way to ensure that everyone is up to speed with your plans for the event.
What you choose to put in your packs is up to you, but a map of the venue, a timetable of events and useful contact numbers will all come in handy.
Accommodation
As delegates are arriving at the venues, it’s the perfect opportunity to hand out room keys. Available on request is a useful site map for each venue that can be given to delegates.
If you don’t have the time to show everyone who’s attending to their rooms, handing out maps of the venue will be even more useful. As CCT venues are designed to cater to families and groups of all kinds, there are a number of rooms available with children’s beds, enhanced access facilities and other useful adaptions.
One of the most important parts of any event, the welcome your guests receive when they first arrive will help to start your conference off on the right note. To find out more or to book your CCT venue, get in touch with a member of our team today.
